Record what you owe
Open Purchases & payables. Enter the supplier, bill date, due date, reference, account and applicable tax. Use the relevant expense or inventory account so the purchase appears in the right reports.
Link supplier credits to the corresponding bill and check the revised balance.
Take a payment from request to voucher
A voucher records the approved payment request. The accounting payment is posted when your team records the actual date it paid.
- In Payments, enter the payee, amount, purpose and payment source. Link the supplier bill if applicable.
- A Senior Finance Officer reviews the request. The person who raised it cannot approve it.
- After approval, print the numbered voucher or save it as PDF. Make the payment through your bank, wallet or cash process, then record it as paid.
Review unpaid and completed items
Use Payables ageing and Supplier statement to check bills and part payments. Use Approval register to see approval activity, and Payment register to review payments that were recorded.